KUMC After Travel
After trip completion - please submit all required Procurement Card Verifications along with your expense report in Workday for reimbursement. Out-of-pocket receipts should be submitted for reimbursement in Workday within 15 days of your return, but no later than 60 days after returning so the reimbursement can be processed without being taxable income.
Upon Your Trip Completion
- Ensure all BPC Card receipts have been submitted in Workday or to your department travel processor to submit on your behalf within 5 business day of purchase or your return from travel. This is necessary to ensure timely processing and payment of BPC Card expenses to our bank.
- If not processing your own trip expenses, please notify your department travel processor of your return. Give them your trip expense breakdown and all required documentation. It is helpful if you indicate whether you used a BPC Card or personal card. This tells them if the receipts are for a reimbursement or a BPC Card transaction that needs processed.
- Be sure to submit your travel reimbursement expenses in Workday or to your department travel processor to submit on your behalf within 15 days of your return to allow for preparation, processing, and timely reimbursement. Please note that due to I.R.S. regulations, any receipt received after 60 days of your return from travel will be processed as a taxable reimbursement.