Welcome to KU Travel Services
The University of Kansas has partnered with Collegiate Travel Planners (CTP) to provide employees with Concur Travel, an online booking tool that complements our Concur Request & Expense. Placing travel tools and services, training resources, and travel policies in one place to help make the travel process easier.
Need to Book University Business Travel?
To help prepare you for travel in the post-COVID world and to become familiar with our new Concur system, please review the Post COVID Traveler's Guide and Concur - Travel Checklist before making your University business travel arrangements in Concur or with our travel agency CTP, which is required per the KU Travel Request and Booking policy.
Also be sure to check out the Travel Process and Travel Resources sections below for more valuable travel information.
Also be sure to check out the Travel Process and Travel Resources sections below for more valuable travel information.
A New Norm - Post COVID Traveler's Guide
Please review this Traveler's Guide to Business Trips in a Recovering Market to learn how COVID has impacted the travel industry and how this may affect your travel going forward.
Need to Review a Checklist Before Concur Sign-In?
Review this Concur Checklist as needed before creating a TR or booking in Concur Travel or directly w/ CTP travel agents.
Ready to Make your Travel Arrangement?
Create a Concur TR, update your Concur Profile, and book in Concur Travel from this link, or book w/ CTP at 877-630-1232 opt1
SIGN INTO CONCUR HERE.
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Travel Process
Before Travel
An approved Concur Travel Request is REQUIRED for all university-related travel outside the state: 14-days prior to domestic and 30-days prior to international travel. After your Travel Request is approved - utilize Concur Travel, the University’s online travel booking system administered by our travel agency Collegiate Travel Planners (CTP), to book travel. Travel can also be booked directly with CTP as needed.
During Travel
While traveling - utilizing your KU/KUCR P-Card will allow you to avoid paying out-of-pocket for allowable items like airport parking, hotel and Uber/taxi to & from the hotel/airport. Use the Concur Mobile app to capture and submit receipt images while on the go for timely processing. P-card receipts must be submitted within 5 days of purchase.
After Travel
IMPORTANT: Travelers are NOT to create their own reimbursement Expensing Reports in Concur. After trip completion - please submit your travel expense info to your SSC or travel processor. They will create a Concur Expense Report for you using your E-Receipts, any additional receipts, and trip documentation you submit to them. Out-of-pocket receipts MUST be submitted not later than 60 days after returning so the reimbursement can be processed without being taxable income.
Travel Resources
Travel Training Library
Step by step travel training videos and guides, as well as a training signup link & request for in-person training.
Travel FAQs
Contains answers to several Travel Policy and Concur Travel/CTP Frequently Asked Questions by category.
Travel Policy & Procedure
Review KU, KUCR, and KUEA travel policies and procedures, including guidance by subject.
Travel Safety
Healix Sentinel Travel Oracle - What to Expect
KU contracted with Healix International, a Travel Risk Management Service provider, to provide employees and students with assistance in relation to travel risks and emergencies prior to and during university related travel.
Healix Sentinel Travel Oracle Overview Video
A short five minute Healix Sentinel Travel Oracle overview video with download and setup instructions.
Healix Sentinel Travel Oracle App
The Healix Sentinel Travel Oracle App is your ultimate travel safety companion. KU travelers are encouraged to download the app to their smart phone to stay up-to-date on their travel destinations and for safety communications.
Healix Sentinel Travel Oracle Website
For the best up-to-date information and risk alerts for travel destinations around the world, visit the Healix Sentinel Travel Oracle website and create an account using our KU policy number.