KU Medical Center Travel Process Changes
Domestic Travel Process with Changes
Before Travel - Preapproval (Partial Change) | Before Travel - Travel Reservations (New) | During Travel (New) | After Travel (No Change) |
Spend Authorization will be processed in KUMC Workday (No Change) | Self-Service - Book online through Concur | 24/7 CTP Travel Agency Support if booked with Concur or CTP | Expense Report will be processed in KUMC Workday |
Externally funded travel when representing the university will require a $0 Spend Auth in KUMC Workday (New) | Full-Service - Book through Collegiate Travel Planners (CTP) Dedicated Travel Agent |
International Travel Process with Changes
Before Travel - Preapproval (New) | Before Travel - Travel Reservations (New) | During Travel (New) | After Travel (No Change) |
Start request in Concur (Replaces REDCap Registration). This include $0 (external or personally funded) travel when representing the university. | Self-Service - Book online through Concur | 24/7 CTP Travel Agency Support if booked with Concur or CTP | Expense Report will be processed in KUMC Workday |
| Int'l Risk Approvals, Export Control review & Loaner Laptop request initiated in Concur (Replaces REDCap & Manual Forms) | Full-Service - Book through Collegiate Travel Planners (CTP) Dedicated Travel Agent | ||
| Request is finished in KUMC Workday |
Feel free to reference the KUMC Travel Checklist for an end-to-end travel process overview that contains links to resource materials.