After Travel
After the completion of your trip, travelers are NOT to create their own Expense Reports in Concur. Please submit your travel expense information to your SSC or travel processor. They will create a Concur Expense Report for you using the information and receipts you provide them. Please review the information below for details on submitting p-card and travel reimbursement info and receipts.
Upon Your Trip Completion
- Ensure all P-Card receipts have been submitted to your SSC via the Finance Service Portal or travel processor within 5 business day of purchase or your return from travel. This is necessary to ensure timely processing and payment of P-Card expenses to our bank. Receipts can also be uploaded directly to your Concur Expense, but you still have to inform your SSC, LSI, or IPSR processor what the business purpose and funding is for the expense(s).
- Notify your SSC via the Finance Service Portal or LSI/IPSR travel processor via email of your return, giving them your trip expense breakdown and all required documentation. If your department doesn't have their own travel expense reimbursement form to help you keep track of your trip expenses, there is an reimbursement form below that can be used if desired. Please be sure to note which expenses should have receipts already submitted electronically to Concur vs. those which have been attached to the form you submitted to the SSC/LSI/ISPR. It is also helpful if you indicate whether you used a P-Card or personal card. This tells them if the receipts are for a reimbursement or a P-Card transaction that needs processed.
- Be sure to submit your travel reimbursement expenses to your SSC or travel processor within 15 days of your return to allow for preparation, processing, and timely reimbursement. Please note that due to I.R.S. regulations, any receipt received after 60 days of your return from travel will be processed as a taxable reimbursement.
NOTE: If you do not know who your SSC Accounting Specialist support staff individual is, you can find out by search your Unit's name on the Shared Services Centers Find Your SSC Staff page.
Travel Reimbursement Forms
Feel free to use either your department's Travel Expense Reimbursement Form or the Travel Expense Reimbursement Request Form link below to help you track and compile your travel expenses that will need to be submitted to your department or SSC travel processer for reimbursement.
Please note, departments have been transitioned to submitting receipts and reimbursement request to the SSC via TDX, the TDX Finance Service Portal Sign-In link is provided below.
