Welcome to KU Travel Services
As a One KU office, Travel Services supports university-related travel for all University and Medical Center campuses through its KU Travel Program.
Partnering with Collegiate Travel Planners (CTP), we provide employees with Concur Travel, an online booking tool offering exclusive discounts and seamless integration with CTP's reservation platform and Healix Travel Oracle safety system. Centralizing travel tools, services, training, and policy resources to simplify the travel process.
Ready to Plan & Book University Business Travel?
Travel Checklist
Visit the Travel Checklist as needed to review the travel process and instructions before creating a Travel Request / Spend Authorization or booking in Concur Travel or directly with CTP travel agents.
For more detailed travel information refer to the Travel Process, Travel Resources, and Travel Safety sections below.
For more detailed travel information refer to the Travel Process, Travel Resources, and Travel Safety sections below.
Workday for KUMC Employees
KU Medical Center employees, access Workday to create your domestic Spend Authorization or complete your International Spend Authorization before booking in Concur or with CTP.
KU Medical Center trip expenses are processed in Workday.
KU Medical Center trip expenses are processed in Workday.
Concur System
Update your Concur Profile, create a Concur Travel Request, or book university business travel from this Concur Login.
KU Lawrence employees and students submit trip expenses to the SSC via the Finance Service Portal, or LSI/IPSR travel processors via email.
KU Lawrence employees and students submit trip expenses to the SSC via the Finance Service Portal, or LSI/IPSR travel processors via email.
Collegiate Travel Planners (CTP) - Travel Agency
Contact our dedicated CTP travel agents during regular business hours for travel bookings, trip changes, price quotes, and small group bookings at 877-630-1232 option 1.
After Hour Emergency agents or CTP Group Travel agents also available as needed. Visit the CTP webpage for more info.
After Hour Emergency agents or CTP Group Travel agents also available as needed. Visit the CTP webpage for more info.
Travel Process
Before Travel
An approved Concur Travel Request (TR) or Workday Spend Authorization (SA) is REQUIRED for all university-related travel outside the state: 14-days prior to domestic and 30-days prior to international travel. After your TR/SA is approved - using either a KU/KUCR P-Card or KUMC BPC card issued to you, or your personal card, utilize Concur Travel, the University’s online travel booking system administered by our travel agency Collegiate Travel Planners (CTP), to book travel. Travel can also be booked directly with CTP as needed.
During Travel
While traveling - KU employees can utilize their KU/KUCR P-Card to avoid paying out-of-pocket for allowable items like airport parking, hotel and Uber/taxi to & from the hotel/airport. KUMC employees can use their KUMC BPC card to pay for airfare with no personal days and registration fees prior to travel, but must use a personal card for expenses while traveling. If desired, use the Concur (KU) or Workday (KUMC) Mobile app to capture and submit receipt images while on the go for timely processing. P-card/BPC card receipts must be submitted within 5 days of purchase.
After Travel
After trip completion - Travel expenses should be submitted for reimbursement within 15 days of your return. KU employees submit travel expense info to their assigned SSC or travel processor. They will create a Concur Expense Report for you using your E-Receipts, any additional receipts, and trip documentation you submit to them. KUMC employees or their delegate submit travel expenses in Workday. Out-of-pocket receipts MUST be submitted no later than 60 days after returning so the reimbursement can be processed without being taxable income.
Travel Resources
Travel Training Library
Step by step travel training videos and guides, as well as a training signup link & request for in-person training.
Travel FAQs
Get answers to various Travel Policy, Concur Travel system, and CTP travel agency Frequently Asked Questions by category.
Travel Policy & Procedure
Review KU, KUCR, KUEA, and KUMC travel policies and procedures, including guidance by expense type.
Travel Safety
Healix Sentinel Travel Oracle - What to Expect
KU contracted with Healix International, a Travel Risk Management Service provider, to provide employees and students with assistance in relation to travel risks and emergencies prior to and during university related travel.
Healix Sentinel Travel Oracle Overview Video
A short five minute Healix Sentinel Travel Oracle overview video with download and setup instructions.
Healix Sentinel Travel Oracle App
The Healix Sentinel Travel Oracle App is your ultimate travel safety companion. Travelers are encouraged to download the app to their smart phone to stay up-to-date on their travel destinations and for safety communications.
Healix Sentinel Travel Oracle Website
For the best up-to-date information and risk alerts for travel destinations around the world, visit the Healix Sentinel Travel Oracle website and create an account using our KU policy number.
KU Travel - Announcements & Events
Check out current and historical KU Travel Program announcements and upcoming events!